Bilinscope Ltd is committed to protecting your personal data and handling it responsibly. As a UK-based accountancy firm, we process information as part of providing tax, accounting, and business support services. We are registered with the Information Commissioner’s Office and act as a data controller in line with UK data protection legislation.
When you engage with us, we may collect a range of personal information depending on the nature of the service. This typically includes identity details such as your name and date of birth, contact information like your email address and phone number, and financial or tax-related data necessary to carry out our work. Where required under Anti-Money Laundering regulations, we also collect identity verification documents such as a passport or proof of address. In addition, we may process business-related information, technical data such as IP address and website usage, and your preferences in relation to marketing communications.
This information is gathered through a number of channels. In most cases, it is provided directly by you through website forms, including Typeform and standard contact forms, or through communication via email, phone, or messaging platforms such as WhatsApp. In certain circumstances, we may also receive or access information through HMRC or other authorised third-party systems where you have given permission.
We use your data to deliver our services efficiently and in compliance with legal requirements. This includes preparing and submitting information to HMRC, carrying out identity verification checks, maintaining accurate records, and communicating with you about your affairs. Where you have agreed, we may also use your information to send relevant updates or marketing communications. Our processing is based on a combination of contractual necessity, legal obligations, legitimate business interests, and consent where applicable.
Your information is handled with care and only shared where it is genuinely necessary. This may involve HMRC, software providers that support our services, or other professional parties assisting in the delivery of those services. In all cases, we ensure that appropriate confidentiality and data protection standards are in place. We do not sell or trade personal data.
As part of running a modern accounting practice, some of the systems we use may store or process data outside the United Kingdom. Where this occurs, we ensure that suitable safeguards are in place to maintain the same level of protection expected under UK data protection law.
We retain personal data only for as long as it is required. Records related to Anti-Money Laundering checks are kept for five years after the end of a client relationship, while tax and accounting records are typically retained for six years in line with HMRC expectations. Marketing data is held only until you choose to withdraw your consent.
You have rights in relation to your personal data, including the ability to request access, correct inaccuracies, or ask for your data to be deleted where legally permissible. You may also object to certain types of processing or request that your data is transferred elsewhere. If you have concerns about how your information is handled, you have the right to raise this with the Information Commissioner’s Office.
If you would like to contact us regarding your data, request access, or raise any concerns, you can do so by emailing us at info@bilinscope.co.uk